Introduction

Clementine Recruitment London is committed to complying with UK immigration legislation and ensuring all workers supplied through our recruitment services have the legal right to work in the United Kingdom.

This procedure outlines the steps we take to verify identity and right to work documentation before any candidate is placed into employment or assignment.

Our checks are conducted in accordance with Home Office guidance and applicable UK legislation.

Purpose
The purpose of this procedure is to:

• Prevent illegal working

• Ensure compliance with UK immigration laws

• Protect clients and workers

• Maintain accurate recruitment records

• Support fair and lawful employment practices
   

Scope
This procedure applies to:

• Permanent employees

• Temporary workers

• Contractors

• Agency workers

• All candidates registered with Clementine Recruitment London
   

No individual will be supplied for work until satisfactory right to work checks have been completed.

Right to Work Verification Process

Step 1 – Collection of Documents
Candidates are required to provide original and valid documentation demonstrating their right to work in the UK.
Acceptable documents may include:

• Valid passport

• UK birth certificate with proof of National Insurance

• Biometric Residence Permit (BRP)

• Visa documentation

• Share Code for online verification

• Immigration status documents issued by the Home Office

Additional supporting documents may be requested where necessary.

Step 2 – Identity Verification
We verify that:

• Documents appear genuine and valid

• Photographs match the individual presenting them

• Dates of birth are consistent across documents

• Names and personal details are accurate

• Work restrictions or expiry dates are identified

Any discrepancies or concerns are investigated before employment proceeds.

Step 3 – Online Right to Work Checks
Where applicable, online checks may be conducted using the UK Government online right to work checking service.
Candidates may be asked to provide:

• Share Code

• Date of birth

Online checks are reviewed carefully to confirm:

• Permission to work

• Type of work permitted

• Any restrictions on hours or employment conditions

• Expiry dates or follow-up check requirements
   

Step 4 – Record Keeping
Copies of relevant documents and verification records are securely retained in accordance with:

• UK GDPR

• Data Protection Act 2018

• Home Office right to work requirements

Records are maintained for the legally required retention period.

Follow-Up Checks
Where a worker has time-limited permission to work in the UK, follow-up checks may be conducted before visa or permission expiry dates.
Failure to provide updated evidence may result in suspension or termination of assignments in line with legal obligations.
Prevention of Discrimination
Right to work checks are conducted fairly and consistently for all candidates regardless of:

• Nationality

• Ethnic origin

• Race

• Citizenship status
   

We are committed to maintaining equal opportunities and avoiding discriminatory recruitment practices.

Data Protection & Confidentiality
All personal documents and information collected during right to work checks are handled securely and confidentially. Access is restricted to authorised personnel only.
Information is processed in accordance with our Privacy Policy and applicable UK data protection legislation.

Non-Compliance
Any attempt to provide false, misleading, altered, or fraudulent documentation may result in:

• Immediate withdrawal of employment offers

• Termination of registration

• Reporting to relevant authorities where appropriate
   

Staff Responsibilities
Recruitment staff responsible for onboarding and compliance are expected to:

• Follow internal verification procedures

• Conduct checks before placement

• Maintain accurate records

• Escalate concerns where necessary

• Stay updated with current Home Office guidance
   

Commitment to Compliance
Clementine Recruitment London remains committed to lawful recruitment practices and maintaining full compliance with UK right to work legislation and employment standards.

Contact Information
For further information regarding our Right to Work Checking Procedure, please contact:
Clementine Recruitment London
Email: info@clementinerecruitmentlondon.com
Phone: +44 7428 738881